How to Request Health Office Records | CCSD HealthOffice Support

How to Request Health Office Records

 

 

 

Policy Statement:  

To maintain confidentiality with student health records in accordance with HIPAA/FERPA requirements and district policy, student health records will not be printed and/or released from the school site. See PUB 648.

 Student Records Request by a parent

 

The parent obtains a request form from the nurse, fasa, or office staff. It can be found by clicking HERE.

  1. The parent returns the completed form to the school nurse, fasa, or office staff.
  2. The nurse or fasa will either fax (702-799-2995) or email the request to Risk Management and place the original in school mail, ATTN: SHOMS.  To send an email to SHOMS use Interact/Firstclass with a subject line of Healthoffice Request and attach a scanned copy of the signed form.  Example (Click on picture for larger image)...   
  3. SHOMS will run a report for the requested information and mail directly to the address listed on the request.  If necessary, due to an immediate need, SHOMS can either e-mail or fax the health record to the school to be given to the parent.

 




Student Records Request by a Non-Parent

  1. The requesting party obtains a request form from the nurse, fasa, or office staff.  It can be found by clicking HERE.
  2. The requesting party returns the completed form to the school nurse, fasa, or office staff.
  3. The nurse, fasa, or office staff will either fax (702-799-2995) or email the request to Risk Management and place original in school mail, ATTN: SHOMS.  To send an email to SHOMS use Interact/Firstclass with a subject line of Healthoffice Request and attach a scanned copy of the signed form.  Example (Click on picture for larger image)...
  4. SHOMS will determine what information can be released and will run a report for the requested information.  The information will be forwarded directly to the requesting party either by email, school mail, or regular mail.